Accounts Payable Receivable Specialist

Responsibilities

• Own end-to-end accounts payable processing: vendor onboarding, PO matching, invoice coding, approval routing, and payment execution.
• Manage accounts receivable including client invoicing, payment tracking, dunning sequences, and escalation of overdue balances to account managers.
• Perform monthly bank and GL reconciliations, resolving discrepancies within 48 hours of identification.
• Maintain and enforce expense policies, ensuring all transactions are coded to the correct cost centers and project budgets.
• Prepare AP/AR aging reports and cash flow forecasts for leadership review on a weekly and monthly cadence.
• Support month-end and quarter-end close processes by ensuring all accruals, prepayments, and deferrals are booked accurately.
• Coordinate with external auditors and tax advisors during annual audits, providing documentation and reconciliation support.
• Identify and implement process improvements to reduce invoice processing time and payment cycle gaps.

Requirements

• 3+ years of hands-on AP/AR experience, preferably in a tech, SaaS, or professional services environment.
• Working knowledge of at least one ERP system (NetSuite, SAP, Xero, or QuickBooks) and proficiency in Excel (pivot tables, VLOOKUP, reconciliation templates).
• Strong attention to detail with a track record of catching and resolving discrepancies before they cascade.
• Familiarity with GAAP accounting standards.
• Excellent written and verbal communication — you’ll be chasing payments and negotiating terms with vendors and clients directly.

Nice to Have

• Experience with AP automation tools (Tipalti, Bill.com, or similar).
• Cross-border payment processing or multi-currency transaction experience (USD/CAD).
• Prior experience in a scaling startup where processes were still being built.